Secretary/Treasurer Position Available

The ISTM Executive Board is soliciting interest in the position of Secretary-Treasurer as the current Secretary-Treasurer will complete his term in May of 2013. Candidates who are under serious consideration for the position by the Executive Board will be expected to disclose fully any potential conflicts of interest that might impact their impartiality.

Suggested Qualifications:

• Membership in ISTM.
• Experience within and knowledge of ISTM such as at the Executive Board or Committee level and/or Certificate of Travel Health or comparable experience in other similar organizations is desirable.
• Previous positions or appointments with direct operational and financial oversight for organizations, departments, projects, or grants with annual budgets in excess of $500K per annum.
• Experience with the operation and organization of major meetings and courses.
• Leadership experience within substantial national, international, or non-governmental organizations.
• High professional stature within the field of travel medicine.
• Stature and ability to represent ISTM professionally and confidently to industry partners.
• Demonstrated reputation for the highest personal ethical standards.
• Ability and willingness to be detail oriented as necessary for business critical endeavors of the ISTM.
• Technical knowledge to oversee the Executive Director in maintenance and updating of a SQL-server data-base driven membership administrative system.

Minimum Expected Work Product: 

• Oversight of the Executive Director in maintenance of day-to-day operations.
• Integrity of adherence to all ISTM operations, Board, and Officer decisions, ISTM By-Laws and applicable laws.
• Oversight of operations and programs in a manner that would not jeopardize ISTM’s 501c6 non-profit, tax-exempt status.
• Oversight of the organization and conduct of ISTM Executive Board and Membership meetings within applicable governing regulations and laws.
• Integrity of financial records and financial systems.
• Integrity of the annual budgeting process.
• Regular monitoring of ISTM budget and all financial accounts with appropriate intervention for each discrepancy or variance. The S/T will have access to review online at any time all internal bookkeeping systems, as well as all bank and financial institution accounts including all investment accounts.  These should be reviewed regularly.
• Monitoring budgets of all ISTM sponsored conferences and courses with appropriate intervention for each discrepancy or variance.
• Active role on Conference Oversight Committees including site selection for ISTM conferences and courses and providing a lead role in advising the EB on the viability of proposed business plans.
• Integrity of investments.
• Negotiation/implementation/monitoring of contracts:
• For meetings, courses, sponsorships, publishers, and administrative support vendors
• Resolution of difficult ongoing administrative issues in a timely manner.
• Best-efforts protection of EB members and officers from financial liability for decisions taken.

Minimum Time Expenditure: 

• 8 hours per week.
• 2-3 site visits for 2-3 days to ISTM headquarters in Atlanta GA.
• Attend the following meetings:
• One CISTM Scientific Program Committee Meeting each year (2-3 days)
• Site visits to identify venues for CISTMs and RCISTMs (up to 7-10 days)
• Usually expected to attend CISTM and RCISTM
• Executive Board Meeting each year in conjunction with CISTM or RCISTM for 3 additional days to follow the CISTM or RCISTM
• There may be other travel needed for various reasons

Preliminary enquiries to the Chair of the ISTM Secretary-Treasurer Search Committee, Alan Magill at AJMagill@mac.com are encouraged. Applicants must complete and submit the attached Secretary-Treasurer Candidate Form (also available on the ISTM website at www.ISTM.org) with a recent Curriculum Vitae to the ISTM Executive Director, Diane Nickolson at DNickolson@ISTM.org.  Applications close 15 March 2012. The successful candidate will be expected to begin transition duties in late 2012 and to assume the post in May of 2013.