International Society of Travel Medicine
E-mail: ISTM@ISTM.org
Skypename: istm.office
Office hours: Monday - Friday, 9.00 - 17.00 EDT (UTC-04)

Important Information

Eco-Friendly Conference

In keeping with the Climate Change theme of the CISTM16, the Society has made some major changes in how the conference will be presented this year.

Attendance and CE Certificates – these will not be handed out on-site, rather emailed to you after the CISTM.

Delegate Registration Packets – as we are working towards a paper-less conference, no program materials will be distributed. There will be no delegate satchel. What you will receive at registration is a re-useable, stainless steel cup for your use onsite for water, coffee, tea, etc.

Evaluation Forms – there will be no forms for you to complete onsite. We will ask that you complete the CISTM evaluation either through the app, or online through a link we will email to you.

Name Badges – the name badges will not have covers or ribbons. We are providing name badges printed on recycled paper and the lanyards will be made of bamboo.

Onsite Signage – there will be no paper onsite signage. Signage will either be on canvas, cloth or recycled clings.

Posters – paper posters have been prohibited. We have asked all poster presenters to bring their posters printed on cloth. Cloth posters left at the CISTM after the poster session will be donated.

Program and Program Book – there will be no onsite paper programs – please be sure to download the app that contains all of the information that in the past would be handed out, in addition to offering even more functionality. The materials are also available on the ISTM website at www.ISTM.org/CISTM16.

Recycling Bins – the venue will have recycling bins throughout for you to use should you have anything that needs to be discarded. We aim to reduce the carbon footprint.

Vegetarian Day – Friday, 7 June is designated as the CISTM Vegetarian Day. All official CISTM events that serve food will only serve vegetarian options.


Top of page

Hilton Floorplans


Top of page

What you Need to Know

Electricity

The standard in the United States of America is 120V and 60Hz AC electricity with Type A and Type B plugs generally accepted. Type A electrical outlet plugs have 2 pins and Type B plugs have 3 pins. An adapter may be needed.

Emergency

Dial 911 for police, fire, and medical services to request services from the Metropolitan Police Department, and DC Fire and Emergency Medical Services Department (FEMS). 911 calls are toll-free and are accessible through residential, wireless and pay telephones throughout the District. There are call takers at the center who speak Spanish, Vietnamese, Amharic, Japanese, Russian, Korean and Yoruba and they have immediate access to a language translation service. There are 24-hour pharmacies available throughout the city. As with many large cities, pick-pocketers can be found in major tourist areas. Exercise typical caution with your valuables and person.

Internet Connection

The ISTM is providing free wireless internet connection within the meeting areas at the hotel during the conference. To access the wireless connection at the conference, first check for available wireless signals. Connect to SSID: HILTON MEETINGS and launch a web browser. When prompted with the welcome page choose this option: "I have a coupon code/promotion code" and enter the Promotion Code: ISTM19. Mark that you agree on the terms and services by clicking "OK." If you encounter any technical difficulties, please dial (202) 497-8977. The conference Welcome Page will display and you can browse the Internet. Note: If you are roaming throuhout the Hotel, your computer will sometimes disconnect and you will need to re-associate with another Wireless Access Point.

Most coffee shops, restaurants, hotels and even museums will have areas where you can access free WiFi. Additionally, throughout the city DC WiFi is a free public service with over 600 hotspots, including all public libraries, many city parks and the National Mall. All three local airports have Wi-Fi access as well.

Gratuities

While tipping is not mandatory, it is customary in many circumstances for service especially for those who depend on tips as an essential part of their wage. Service charges are usually not included in the final tabulation of restaurant bills, unless you have a large group being served (6 - 8 or more.) Some coffee shops, bakeries and other establishments have (optional) tip jars on their counters. Tip percentages are highly subjective and should be calculated as a percentage of your total bill; gratuity of 15-20% is standard.

Bellman/Porters are generally tipped 1-2 USD per bag, more if the bags are heavy. Concierge tipping is never expected, but always appreciated. The more difficult the request, the higher the tip. Hotel cleaning staff will appreciate a tip of 2-3 USD per night.

Identification

It is recommended that you carry your government issued identification with you at all times.

Language

The official language of the city is English. One in four residents in the metro area uses a language other than English as a primary language at home and many speak Spanish and French as well.

Liquor Laws

The legal drinking age in the United States of America is 21. It is illegal for persons under the age of 21 to purchase and publicly possess alcoholic beverages, and customers must provide government issued identification if asked by the establishment before being served alcohol. Wine and beer is widely offered and considered a typical drink with your meal. It is illegal to possess an open container of an alcoholic beferage in public space that is not a part of a licensed establishment. All alcohol intended for off-premise consumption must be sold in sealed containers.

Lodging Tax

The total rate of tax on gross receipts for the charges of any hotel rooms, lodging or accommodations is 14.95% and should be clearly marked on your hotel bill.

Metric Conversion

The United States uses the imperial system, where things are measured in feet, inches, and pounds. Visitors find weather temperature reports given in Fahrenheit, gasoline sold by the gallon, grocery items in ounces and pounds, and road speeds are posted in miles per hour.

Money

Legal tender is the Dollar (USD), which divides into 100 cents. Bills come in the following denominations: 1, 2, 5, 10, 20, 50, and 100. The coins in use are of the following denominations:1, 5, 10, 25, and 50 cents, as well as 1 dollar coins.

Banks

Banks are usually open Monday through Friday, but banking hours fluctuate depending on how large the bank. Most banks open to the public at 9.00 and close at 16.00. Larger banks might have extended weekday hours and offer Saturday hours. Traveler's cheques are not widely accepted anymore, so it is best to bring cash and an ATM or debit card. ATM cash machines are readily available all around the city. If you can't find an ATM nearby, most national grocery and pharmaceutical stores offer cash back when you make a purchase with your debit card for no additional fee.

Credit Cards

Major credit cards such as American Express, MasterCard and Visa are accepted almost everywhere. With ATMs visitors can do banking through network systems and enjoy excellent rates of exchange.

No Smoking Regulations

The United States has smoking bans enacted in all 50 states and the District of Columbia. The ban prohibits smoking in all public places, workplaces, bars and restaurants. Smoking is not allowed in the Washington Hilton Hotel.

Shopping Hours

Most businesses, including shopping centres, are open from 10.00 until 18.00 or 20.00 Monday - Saturday, and 10.00 to 17.00 on Sundays.

Taxes

The general sales tax rate is 6% in Washington, DC. Restaurant meals, liquor for consumption on the premises, and rental vehicle tax is 10%.

Time Zone

Washington, DC is in the Eastern Standard Time Zone (UTC-5).

Weather

The temperature in June ranges from 62-88°F (17-31 °C), average rainfall is 3.8 inches (96.5 mm), and there are 15 daylight hours. June is the first month of summer in Washington, DC and it is hot, humid weather. However, it is far more comfortable than peak summer months of July and August.


Top of page

Miscellaneous

Delegate Selected Oral and Poster Awards

This year the CISTM16 delegates will be able to vote for their favorite poster – attendees can vote for their favorites by opening the CISTM16 app, navigating to the “Poster Voting” section, selecting the poster number/title, and rating between one and five stars. The winning poster presenters will be invited to participate in the Poster Pitch session and will receive complimentary full registration to CISTM17 in 2021!

Photography Display and Silent Auction

Photographs reflecting the conference theme taken by photographer Vlad Sokhin [http://www.vladsokhin.com] will be on display at the exposition during the CISTM16. Vlad Sokhin (Russia/Portugal) is a documentary photographer, videographer and multimedia producer. He covers social, cultural, environmental, health and human rights issues around the world, including post-conflict and natural disaster zones. The photographs will be available for purchase through a Silent Auction onsite. CISTM16 attendees will be able to submit their bid for any (or all!) of the pictures that will be printed on canvas and displayed onsite. The attendees with the successful bids will be announced via the app and email on Saturday afternoon, and will be able to purchase and receive their canvas print from the registration desk on Sunday morning, 9 June.

Poster Pitches

Selected poster presenters will be asked to present a 3-minute verbal overview (no slides) of their research at the beginning of the plenary session at 08.45 on Saturday, 8 June. This year the Poster Pitch presenters will be selected by the CISTM16 delegates, so vote on the app for your favorite poster presenters!

Quiz Show Session

A gameshow-style session where the moderator gives the audience answers, and attendees supply the questions! Heavy on audience participation, attendees will be asked to test their knowledge and recall answering a wide range of travel-medicine-specific questions, from beginner to advanced level. This session is concurrent with other sessions.

Special Travel Award

In support of the theme “Travel Medicine in a Changing Climate” we will award the person who travelled the longest distance to Washington DC via a low-carbon-footprint method with a USD 50 Visa gift card.

To enter, post a comment on the Clean Travel Award post in the app:

  1. Open the CISTM16 app
  2. From the home page, select the "Sharing" button
  3. Look for the “Clean Travel Award” conversation channel
  4. Comment with both your method of transport and your distance travelled from your home city to DC.

The contest will be open from 5 June at 17.00 through 8 June at 18.00.

One comment per entrant, all entries will be considered; the winner will receive a 50 USD Visa gift card to be picked up at the registration desk on 9 June between 07.30-13.00.

Student Competition

The CISTM16 Local Organizing Committee has organized a Student and Trainee Case Competition. The top 10 submissions were given complimentary registration for the CISTM and will present their cases on Wednesday, 5 June to a panel of judges. The judges will select the three best oral presentations, and the winners will present their cases during an 08.00 session on Saturday, 8 June. The winners also receive a complimentary two-year membership to ISTM.

Where's the Evidence?

This session will feature invited speakers to present scientific evidence countering commonly held belief(s) or practice(s) in travel medicine. The most compelling topics will be presented in a 90-minute session where attendees will be invited to reimagine their travel practice from the ground up. This session is are concurrent with other sessions.